Events Manager

Washington, DC

This full-time, exempt position is based in Washington, D.C. and is primarily remote, but will be present at in-person meetings and events. The position may require touring prospective locations, carrying supplies, and other physical work.

Essential Responsibilities:

  • Manage the planning and execution of in person and online meetings and events (such as conferences, receptions, book signings, ceremonies), sometimes in partnership with the Director of Operations
  • Partner with the Leadership Team to conceptualize, plan, and document milestones, budgets, and targets for events supporting the Chamber’s goals
  • Manage the operational timeline and ensure milestones are tracked and met; seek and secure resources as needed
  • Partner with multi-disciplinary teams including staff, consultants, vendors, and other stakeholders to plan and prepare seamless operation before, during, and after events 
  • Identify requirements and expectations of vendors, stakeholders, and Chamber leadership for each event
  • Brainstorm, develop, and implement concepts and themes
  • Prepare budgets, manage expenses, process invoices; maintain notes and tracking documents
  • Oversee event expense management in Tallie
  • Research and book venues, touring or coordinating tours as needed
  • Organize suppliers, caterers, staff, and entertainment
  • Oversee registration processes, including activities required to ensure compliance with local COVID practices for in person events
  • Manage set-up, tear-down, and clean-up functions
  • Anticipate attendee needs, mitigate risks of logistical failures, and ensure effective reporting of problems and/or challenges
  • Develop and deliver post-event debriefs of wins, losses, and lessons learned and work continuously to improve Chamber events and their execution
  • Operate conferencing and meeting platforms such as via Zoom, WebEx, Google Meets, Microsoft Office Teams, and others, managing logistics and problem-solving as needed.

 Requirements:

  • Bachelor’s degree in hospitality, public relations, management, or related field or equivalent work experience
  • Experience in project management with a track record of successful event planning
  • Excellent organizational skills with the ability to multitask under pressure
  • Strong communication and interpersonal skills and the ability to speak in front of groups
  • Creative, out-of-the-box thinking
  • Ability to coordinate and lead a team and delegate tasks effectively
  • Demonstrated and consistent meticulous attention to detail
  • Expert time management skills
  • Ability to create budgets, manage resources within limits, and make independent and wise resource management decisions
  • Strong interpersonal skills including the ability to negotiate and communicate effectively with colleagues, senior leaders, member organizations, and vendors
  • Ability to proofread written communications efficiently and effectively, and able to draft short correspondence, memos, statements, and posts quickly and without errors.
  • Strong technology skills including the ability to organize and facilitate large meetings via Zoom, WebEx, Google Meet, Microsoft Office Teams, and others.
  • Must be a proactive self-starter with the ability to work independently and remotely.
  • Must be able to maintain an approach to work that is consistently enthusiastic, tenacious, curious, and highly detail-oriented, even under pressure or in the face of rapidly shifting priorities.

 Benefits

Our benefits program includes healthcare, dental, vision, flexible holidays and vacations, 401(k) plan, performance bonus program, and competitive compensation.